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Keeping Guests Comfortable On A Warm Wedding Day

West Coast

Planning a wedding during warm weather brings its own set of challenges, especially when it comes to ensuring your guests are comfortable throughout the celebration. Whether you’re tying the knot in a sunny destination or enjoying a summertime affair closer to home, here are some essential tips to help you keep your guests cool and content during a warm wedding day.

Choose the Right Venue

Select a venue that offers both indoor and outdoor spaces, ideally with options for shade and cooling. Venues with air-conditioned areas or shaded gardens can provide relief from the heat, allowing guests to enjoy the festivities comfortably. If you opt for an outdoor ceremony or reception, consider renting fans, umbrellas, or providing tents to shield guests from direct sunlight.

Timing Is Key

Plan your ceremony and reception times thoughtfully. Opt for early morning or late afternoon ceremonies to avoid the hottest part of the day. This not only ensures better comfort for your guests but also provides beautiful lighting for photos. If your wedding coincides with peak daytime heat, schedule frequent breaks or provide cooling stations stocked with chilled beverages and refreshing treats.

Keep Guests Hydrated

Provide ample hydration options throughout the day. Offer infused water stations with slices of citrus or cucumber for a refreshing twist. Consider serving signature drinks that are light and hydrating, such as fruit-infused cocktails or mocktails. Have water bottles readily available during the ceremony and reception, and encourage guests to stay hydrated.

Dress Code Considerations

Inform your guests about the expected weather conditions and suggest appropriate attire. Opt for breathable fabrics like cotton or linen for both the wedding party and guests. Consider providing personalized fans or handheld parasols as wedding favors, doubling as practical accessories and keepsakes.

Comfortable Seating and Amenities

Ensure seating arrangements are comfortable and well-spaced. Opt for cushioned chairs or add seat cushions for added comfort, especially if chairs will be in direct sunlight. Provide ample shade with umbrellas, canopies, or tents for outdoor settings. Consider placing cooling towels or hand fans on each seat for guests to use during the ceremony.

Keep It Cool with Cuisine

Choose a menu that includes light and refreshing dishes. Avoid heavy or overly rich foods that can make guests feel sluggish in the heat. Incorporate seasonal fruits, salads, and chilled appetizers to keep appetites satisfied without weighing anyone down. Consider serving ice cream or sorbet as a refreshing dessert option.

Communication and Consideration

Keep guests informed about the weather conditions leading up to the wedding day. Use your wedding website, invitations, or social media to provide tips on dressing appropriately and staying cool. Consider setting up a dedicated area where guests can freshen up, such as a restroom stocked with cooling facial mist or sunscreen.

By planning ahead and considering the comfort of your guests, you can ensure a memorable and enjoyable wedding day even in warm weather. From thoughtful venue choices to hydration stations and comfortable seating, these tips will help create a cool and welcoming atmosphere for everyone to celebrate your special day in style.

Dream Team ✨

Venue: @thescottresort

Coordinator: @sunflower_eventsco

Photography: @raquelkingphoto

Hair and MUA: @divinebeautyartists

Florals: @stemswagaz

Cake: @cakesbywhisk

DJ: @tommyroberts

Video: @genesisvisualmedia

Dress: @Marieebridalscottsdale

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